Preparing Business Bank Statements for a Funding Review

Business bank statements help a reviewer understand cash activity, balances, and existing obligations. A clean file means complete, readable, authentic records with clear explanations of unusual activity. It does not mean hiding negative days or changing transactions to make the business look stronger.

Gather complete original statements

Logic Advance's published submission guidance starts with four recent complete business bank statements and a signed application. Confirm the current requirements and requested months before sending the file; the reviewer may ask for additional records. Export the original statement PDFs from the bank rather than relying on screenshots of selected transactions.

Check that every page is present, including pages with no transactions. Verify the account holder, statement dates, page numbering, and readable balances. If the business uses several operating accounts, explain their roles and ask which records are required. Do not assume the busiest account tells the whole story.

Explain deposits without relabeling them

A deposit can represent customer revenue, a transfer between accounts, an owner contribution, a refund, or financing proceeds. Prepare a separate factual explanation for material unusual items and provide supporting records when requested. Do not edit the bank statement itself.

For example, suppose one statement shows $60,000 of deposits, including a $10,000 transfer from another business account and $15,000 of prior funding. That total cannot simply be described as $60,000 of customer sales. The remaining $35,000 still needs to be understood in context. This example illustrates classification, not an underwriting formula.

Reconcile the application with the records

Check the legal business name, any trade name, ownership information, and account details against the application. Note an explained change of bank or business name rather than leaving inconsistent documents without context. List current funding obligations accurately, including those visible as recurring debits.

If the business has seasonal activity, a large one-time project, returned deposits, or unusual expenses, provide a concise explanation with dates. The reviewer makes the underwriting decision; a cover note should clarify facts rather than promise an outcome or remove relevant information.

Use the approved document channel

Confirm the recipient and submission process with your assigned contact. Do not place account passwords or one-time security codes in email, a general contact form, or deal notes. If secure account access is requested through a designated service, review the provider and permissions carefully before proceeding.

Keep a copy of what was sent, its date, and the outstanding questions. Use consistent filenames identifying the business and statement period without adding unnecessary personal identifiers. When a reviewer requests a missing month or page, send the complete requested record and label the correction clearly.

Complete statements can reduce avoidable back-and-forth, but they do not guarantee approval or a specific funding time. Pair them with a realistic use-of-funds explanation and a cash forecast so the application reflects both past activity and the proposed obligation.